INTERSTYLE 2025

February 12-13, 2025　
PACIFICO YokohamaView Details »

3. Application Deadline

• - Your information may not be published on printed matters when applying after the second application deadline.
• - We may stop accepting applications when we have reached the scheduled number of exhibitors, even before the deadline.

Precautions

1. Alcohol

To facilitate smooth business negotiations and communication between exhibitors and visitors, we have lifted the ban on the sale of alcoholic beverages during the show.

• Please observe the following rules:
• - Only alcoholic beverages in "cups" purchased at the food court inside the venue are permitted.
• - Alcoholic beverages in cans or bottles purchased outside the venue (at convenience stores, etc.) are prohibited.
• - Alcoholic beverages are not allowed to be served to minors or to those who drive a car.

2. Skateboard Riding

Skateboarding, roller skating, and the like in the hall or surrounding areas are strictly prohibited. Students under the age 15 are not allowed to enter the skate park from 10:00 to 15:00.

3. Noise and Sound

Exhibitors may use sound equipment in the booth as long as the noise level does not disrupt the activities of neighboring exhibitors. Any sound that exceeds 60 phon measured at the edge of an exhibitor’s booth is considered objectionable and will not be allowed.
Amplifier : - up to 50W
Speaker : - up to 6Ω45W class (BOSE 101, etc.)

4. Disposal of waste

• - Any industrial waste such as curing sheets or packaging material are prohibited to bring into the hall.
• - Any waste and packaging material accumulated by the exhibitor must be completely disposed of by the exhibitor.
• - Any waste remaining at the booth after dismantling will be removed by the organizer and is subject to a charge.
  The fees incurred will be invoiced to those responsible for the waste.

5. Additional rules & regulations

• - The exhibitor shall keep his area for exhibition and other activities within his booth space, and shall not occupy the corridor.
• - Smoking is not allowed in the hall except in the designated smoking room.
• - Parking at public road is not allowed including the road in front of the entrance hall.

Booth Height Limitations

The maximum height for booths and decorations is 2.7m. If you have any display items that are higher than 2.7m, please contact to the organizer in advance. If you apply for over 6 booths, the maximum height for boots and decorations can be up to 5.5m. However, such decoration is situated at least 1.0m away from wall of neighboring booths and aisles.

Sub-letting

The exhibitor is strictly forbidden to sublet or otherwise share your space or booth to or with any third party. Any exhibitor found to be in breach of this sub-letting prohibition will be asked to immediately remove all illegitimate materials and exhibits from its space or booth at its own expenses.

Joint Exhibitors

Joint exhibitors will be considered and listed as one exhibitor in all printed materials and other media related to the exhibition.

Limitation Of Exhibits

The organizer reserves the right to prohibit the showing of items or booths when other exhibitors or any related organizations claim to suspend for the exhibit. Furthermore if any of the following conditions below apply, the organizer shall cancel the application without any notice. In this case, the exhibitor shall not be entitled to a refund of exhibit fees or any other cost incurred by the exhibitor.

• 1. When public enforcement, provisional seizure, provisional disposition or disposition of delinquency are executed.
• 2. When procedure of bankruptcy, company reorganization, special liquidation or Civil Rehabilitation Law are executed.
• 3. When business is abolished or dissolved.
• 4. When it is contrary to the public order or morality.
• 5. When exhibitors engage in any kind of social exchanges or involvement with anti-social forces.
• 6. When it is determined to affect adversely.
• 7. When exhibiting from areas that may be infected, such as an infectious disease.

Regulation Of Exhibits

Exhibitors display products or services filled in the application form. Exhibitors submit to the organizer 1 month before when changing or adding display items. Strictly prohibited showing items which are not applicable to the terms below:

• 1. Products manufactured and sold by exhibitors.
• 2. Products distributed by exhibitors.
• 3. Products approved for showing in the exhibition.
• ＊If the organizer finds any exhibits contradicting the regulation, it reserves the right to remove not only said items also booths. The organizer will not refund exhibition fees.

Insurance

• 1. It is the responsibility of each exhibitor to maintain insurance against injury, property damage, theft, fire, and any other forms of property loss.
• 2. Exhibitors are responsible for their equipment and property during the exhibition.
• 3. Exhibitors shall immediately compensate the organizer for any damage to structures and equipment within and around the exhibition site that resulted from the action of the exhibitor or its parties concerned.
• ＊Damages or scratches on the floor dragged by display items are often seen when in installation or removal.

Postponement, Change of venue, Scale down & Cancellation

• 1. In the event the organizer concluded that it is difficult or impossible to hold the exhibition due to natural disaster or other force majeure event, the organizer shall decide to postpone, suspend, change the venue or scale down.
• 2. In the event that the government or local authorities order the prohibition of the exhibition, the facility decides to close the venue, or the exhibition is cancelled at the discretion of the organizer, the full amount of the exhibition fee will be refunded to the exhibitor. However, there will be no refund for cancellations made after February 11, 2025 (Tuesday).
• 3. In case of postponement or change of venue, the contract will continue to take effect. If an exhibitor cancels after the postponement or change of venue, the exhibition fee will be refunded to each exhibitor after deducting costs incurred.
• 4. The organizer is not liable for any compensation or additional expenses incurred as a result of postponement, change of venue, scale down or cancellation.

Cancellation or Reduction Of Space

In case of cancellation or reduction of allocated booth space after issuing an invoice, a cancellation fee shall be charged as follows:
Notice of cancellation or reduction must be given to the organizer in writing with sufficient reasons.

• - Exhibitors must pay the equivalent amount above if a cancellation fee is unpaid.
• - In the event of cancellation, exhibitors shall not be permitted to use the booth space, and the organizer shall reserve the right to use the space in appropriate way.
• - The organizer will refund a certain amount if exhibitors have made an overpayment.
• -The organizer will refund to exhibitors after deducting costs such as overseas remittance fees incurred.

VISA Support

An overseas exhibitor shall take responsibility to follow the procedures for obtaining a Visa. The organizer will send an invitation letter for VISA to exhibitors who have paid exhibition fees. In case of cancellation due to Visa denial, exhibitors will be liable to pay charges following the regulations.

For information from Ministry of Foreign Affairs of Japan
https://www.mofa.go.jp/j_info/visit/visa/index.html

Other

Other prohibited activities and regulations that are not included in these regulations will be detailed in the Exhibition Manual that will be distributed at a later date.